I’m Lance Rankin, and I’ve held a Federal Firearms License at Western Sport in Roanoke, Texas since taking over the shop in 2017. Between my wife Donna handling compliance and me behind the counter, we’ve walked thousands of buyers through transfers. So rather than give you a textbook answer, let me explain how this actually works from the dealer’s side of the counter.
What an FFL dealer is
An FFL is a Federal Firearms License, issued by the ATF. It’s what allows a person or business to sell, import, manufacture, or repair firearms commercially. Every legitimate gun shop has one, and so do plenty of pawn shops, sporting goods stores, and small home-based dealers. There are different license types, too. Western Sport holds a Type 07 with an SOT, which means we can manufacture firearms and deal in NFA items like suppressors, not just sell off the shelf.
The reason FFLs exist in their current form is the Gun Control Act of 1968. Federal law routes most firearm transactions through licensed dealers so there’s a documented, traceable record of who bought what, and so every buyer gets checked against the prohibited persons list before a gun changes hands.
How a transfer works, step by step
Say you buy a rifle from an online retailer, or from a seller in another state. The gun can’t ship to your house. It ships to an FFL near you, and here’s what happens next:
- You pick a local FFL and give the seller that dealer’s information. Most shops, ours included, will email a copy of our license to the seller on request.
- The seller ships the firearm to the dealer.
- The dealer logs it into their bound book, the permanent acquisition and disposition record the ATF requires, and contacts you.
- You come in with a valid government-issued photo ID showing your current address and fill out ATF Form 4473, the Firearms Transaction Record. Answer it truthfully. Lying on a 4473 is a federal felony, full stop.
- The dealer runs your background check through NICS, the FBI’s National Instant Criminal Background Check System. Most come back in minutes as proceed, denied, or delayed.
- You pay the transfer fee and walk out with your firearm, assuming the check clears and you meet any state requirements.
Buying in person at a shop is the same process minus the shipping. Pick the gun, do the 4473 and NICS check, pay, and take it home the same day in most cases. My guide to buying a gun online covers the shipped version in more detail, and if you’re local, here’s how it works in Texas specifically.
Who can’t buy
Federal law prohibits certain people from owning firearms: convicted felons, fugitives, unlawful users of controlled substances, people adjudicated mentally defective or committed to an institution, dishonorable discharges, people who’ve renounced citizenship, and those under qualifying domestic violence restraining orders or convictions. The 4473 and the NICS check exist to catch these cases. If you’re genuinely unsure where you stand, talk to a lawyer before you attempt a purchase, not after.
What a transfer costs
Dealers set their own fees, and they range widely. Around the country you’ll see anywhere from $20 at a home-based FFL to $75 or more at a high-overhead shop. At Western Sport we charge $40 plus $10 for the NICS check, and I’ve written up what goes into that fee if you’re curious why it isn’t free. Whatever dealer you use, ask about the fee before you have anything shipped. Surprises at pickup make everybody grumpy.
NFA items are their own animal
Suppressors, short-barreled rifles, short-barreled shotguns, machine guns, and a few other categories fall under the National Firearms Act, and they transfer differently. You need a dealer who holds an SOT on top of their FFL. Since October 9, 2026, ATF no longer requires a Form 4, tax stamp, fingerprints, photos or registration for suppressors, short-barreled rifles, short-barreled shotguns or AOWs: they transfer on a standard Form 4473 with a NICS background check, with no approval wait. Machine guns and destructive devices still go through the full ATF process, taking an SBR or SBS across state lines still needs an approved ATF Form 5320.20, and state law still applies. Here is what changed on October 9, 2026.
When you don’t need an FFL
Federal law doesn’t require a dealer for everything. If you and the other party are both residents of the same state, a private sale, gift, or loan generally doesn’t need an FFL under federal law. That’s how it works here in Texas. Some states require background checks on private sales anyway, so check your own state’s rules. Antique firearms made before 1899, ammunition, and most parts and accessories don’t require a transfer either.
One caution from experience: even in a legal private sale, you’re trusting a stranger’s word that they’re not prohibited. Plenty of my customers run private sales through the shop voluntarily just to have the paperwork on file. Cheap insurance.
Frequently asked questions
What exactly is an FFL dealer?
A person or business holding a Federal Firearms License from the ATF, which allows them to deal in firearms commercially. Gun shops, many pawn shops, and small home-based dealers all qualify.
Can a gun be shipped straight to my house?
Generally no. Firearms bought online or from out of state must ship to an FFL, where you complete the paperwork and background check before taking possession.
What paperwork do I fill out?
ATF Form 4473, the Firearms Transaction Record. The dealer keeps it on file permanently, and answering it falsely is a federal crime.
How much does a transfer cost?
It varies by dealer, commonly $20 to $75. Western Sport charges $40 plus $10 for the NICS background check.
Do I need an FFL to sell a gun to a friend in Texas?
Not under federal or Texas law, as long as you’re both Texas residents and you have no reason to believe the buyer is prohibited. Many people still use a dealer for the record.
Are suppressors handled the same way?
No. Suppressors and other NFA items need a dealer with an SOT. Since October 9, 2026, suppressors, SBRs, SBSs and AOWs transfer on a standard Form 4473 with a background check, with no Form 4, tax stamp or wait. Machine guns and destructive devices still need the full ATF process.
Still have questions? That’s what I’m here for. Call the shop at 817-393-4000 or email [email protected], and we’ll get you sorted out.
Lance Rankin is the owner and Chief Gunsmith of Western Sport, a family-run Type 07 FFL and Class 3/SOT dealer in Roanoke, Texas, serving shooters since 2007. Born and raised in Texas with over 50 years of experience handling firearms, Lance purchased Western Sport in 2017 and turned his lifelong passion into his profession. He specializes in AR-15 and AR-10 platform rifles, manufactures Western Sport’s own Rankin Industries parts and rifles, and runs the shop’s in-house Cerakote coating operation. When he’s not behind the counter or the workbench, you’ll find him on his ranch deep into the night, hunting coyotes with an AR-15 and thermal optics. Lance holds an MBA and personally shoots and tests the products Western Sport sells.
